word - 2010 - advanced - part - i

word - 2010 - advanced - part - i

(Parte 8 de 10)

Create New Style From Taskpane

Creating and applying a new QuickStyle from existing text may seem easy enough but when you are preparing styles for a new document you will need to create them from scratch the easiest and most straightforward way of doing this is from the styles taskpane (shown previously). From here we can create manage export and import our styles as well as use tools like the style inspector.

ӹTo create a style from the taskpane. Mouse

1. Use the DIALOG BOX LAUNCHER to show the STYLES taskpane as mentioned previously.

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Advanced formatting

2. Click on the NEW STYLE button at the bottom of the taskpane. It is the first of three buttons a dialog appears.

3. Give the style a name in the top text box. 4. Make choices from the following selection boxes. 5. Make a choice whether to make this style available in this document or to make it available to other documents based on the template your current document is based on. 6. Click OK to create style.

Style type

A style can be for various things if you look in the drop down box you will see various options a paragraph style will only apply paragraph formatting settings any text in your document for example.

The most common type of style is the linked where you will be able to apply ALL types of formatting to selected text but the choice depends really upon your need. You may wish only one or two paragraph styles in your document but many character styles or vice versa.

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Based on

It saves time if the style you are going to create has many formatting changes to base it on a similar style to the one you are going to create as then you will not have to make quite so many formatting changes.

Another important reason is that if the base style is modified by say changing the font it will then apply to all the styles based on it without you manually having to go and change them all.

Style For Following Paragraph

1. Select the style that you want applying to the paragraph after you press return in your document the next paragraph will be formatted with the style you choose here.

• E.G. When creating a Chapter Heading style, you might select the Heading 1 style in the Style For Following

Paragraph box. This means that when you press ENTER at the end of a paragraph formatted with the Chapter Heading style, Word automatically applies the Heading 1 style to the next new paragraph.

Add to QuickStyle list

Set this option if you wish to see your style in the QuickStyle gallery as mentioned earlier remember it can be added or removed at any time

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Format button

The format button is the way we set formats within a style. Hopefully by now you are used to all the dialog boxes you are likely to encounter while using this tool. You will encounter the FONT, PARAGRAPH, (the button to launch TABS dialog is in the PARAGRAPH dialog.) BULLETS AND NUMBERING, BORDERS amongst others.

Selecting any option within the format menu of the modify style dialog will launch the dialog boxes for each of the selected areas. This gives you every formatting option available for paragraph or character formatting.

There is also an option to allow you to assign a shortcut key to the style to enable you to apply it easily.

ӹTo set formats for a style 1. Click on the FORMAT button to define the formatting for the style and assign a short key to apply the style 2. When all options are determined you can see a preview of the formatted style in the preview area of the dialog. 3. When all selections have been made click OK. 4. All paragraphs using the style are automatically updated.

OR 1. Use the limited format options within the create new style dialog box

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Advanced formatting

Shortcut Key

This is extremely useful especially for typists as they do not need to stop in the flow of their work to apply styles they just hit a key combination to apply the predefined format for the text or paragraph they are currently typing, without leaving the keyboard.

To set shortcut key Mouse

1. While in the create style or modify style dialog click on the format button in bottom left corner 2. Choose SHORTCUT KEY a dialog will appear. 3. In the press new shortcut key area press a combination of keys to apply the style. (use CTRL or ALT or

SHIFT within your combination as these keys would not normally be used within typing.) 4. If the combination has already been assigned it will say what it has been assigned to if not it will say unassigned.

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5. When you have decided upon your key combination click on the assign button. 6. If you change your mind you may always click on the remove button and then assign a different set of keys as the shortcut key. 7. When complete click on close • Select text or click in a paragraph use your shortcut key combination to apply your desired style

Modifying A Style ӹTo update a style

1. Select text that is styled with the style attributes that you want to change. • E.G. to change the attributes of the Heading 1 style, select text that has the HEADING 1 style applied. 2. To VIEW the attributes of a particular style, click the STYLES DIALOG BOX LAUNCHER, and then rest your pointer over a style in the list.

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3. Format the selected text with the new attributes that you want. E.G. you might decide that you want to change the point size for the Heading 1 style from 16 points to 14 points. 4. In the STYLES task pane or the STYLES group on the HOME ribbon, right-click the style that you want to change. 5. Click UPDATE TO MATCH SELECTION.

All text with the style that you changed will automatically change to match the new style that you defined. If you changed the styles in a document and the styles are not updating the way you expected, click the STYLES Dialog Box Launcher, and then click STYLE INSPECTOR to find out whether text was manually formatted instead of formatted by using styles.

Styles can also be created and updated using the MODIFY command from the MANAGE STYLES dialog. You can set many more options for the style if you create or redefine it in this way.

A Character Style can only change Fonts and Language formats, but it can be applied to a selection of less than a paragraph.

(Parte 8 de 10)

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