word - 2010 - advanced - part - i

word - 2010 - advanced - part - i

(Parte 9 de 10)

ӹTo modify using the task pane Mouse

1. Open the styles taskpane as previously described 2. Move your mouse over the style you wish to edit 3. Click on drop down arrow to the right of the style 4. Choose MODIFY to open the MODIFY dialog • The modify dialog looks the same as the create style dialog but some options may not be available to you anymore because of the nature of the style or because certain options are uneditable after creation. 5. Once your modifications are complete click on OK 6. Wherever that style has been used throughout your document the format should now update.

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Advanced formatting

Manage Styles ӹTo access the Style dialog: Mouse

1. On the HOME ribbon, click the STYLES DIALOG BOX LAUNCHER, 2. Click on the MANAGE STYLES button, in the STYLES task pane a dialog opens.

3. Find the name of the style you wish to change 4. Select style and click MODIFY 5. Choose MODIFY to open the MODIFY dialog

• The modify dialog looks the same as the create style dialog but some options may not be available to you anymore because of the nature of the style or because certain options are uneditable after creation. 6. Once your modifications are complete click on OK

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Advanced formatting

7. Wherever that style has been used throughout your document the format should now update.

Import and export styles Copying Styles Between Documents

The styles that you redefine, or new ones that you create, can only be used in the current document. (By default) Clearly you may want to copy a style into another document, rather than recreating or redefining it from scratch.

ӹTo copy a style from one document to another: Mouse

1. Open the file which currently contains the styles you wish to export. 2. Click on the MANAGE STYLES button, in the STYLES task pane a dialog opens.

3. Click on the IMPORT/EXPORT button 4. Click CLOSE FILE to close the active document and its attached template OR close the Normal template.

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Advanced formatting

5. Then click OPEN FILE, and open the template or file you want. 6. Click the items you want to copy in either list, and then click COPY 7. The list of styles on the left-hand side of the dialog belongs to the current document.

ӹTo specify the document which will be receiving the new style(s): 1. Click on the CLOSE FILE button (on the right-hand side of the dialog) 2. The button will then change to an OPEN FILE button, click on this to select the target document 3. Select the styles(s) in the left-hand list, and click on the COPY button.

To select more than one style, click on the first style and then hold down CTRL and click on the other required styles. To select all the styles, click on the first, then hold down SHIFT and click on the last style. If you copy a style to a file that already contains that style, E.G. Heading 1, you will receive a message asking for confirmation. In addition to copying styles, you can delete or rename styles in either list using the DELETE and RENAME buttons. When you delete a style, you are asked for confirmation.

Copying To/From Document Templates

If the document where the styles have been changed was based on a particular Template, the new styles can be copied back to the Template. This means that new documents based on the Template will automatically pick up the style changes. However, to update existing documents with changes in the Template, you would have to copy the styles from the Template.

Updating the Template

The procedure for copying style changes in a document back to its underlying Template is a very similar to copying to another document (see previous page).

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Advanced formatting ӹTo update the template with the new styles: Mouse

1. Open the file which currently contains the styles and click on the MANAGE STYLES button in the STYLES task pane a dialog opens. 2. Click on the IMPORT/EXPORT button • Word initially assumes that you want to copy the styles to NORMAL.DOTM 3. Select the underlying document template by: • Click on the CLOSE FILE button (on the right-hand side of the dialog)

• The button will then change to an OPEN FILE button, click on this to select the target template 4. Select the styles(s) in the left-hand list, and click on the COPY button. You will be prompted for confirmation if the styles you are copying already exist in the template. 5. Click on CLOSE to close the ORGANISER dialog. You will then be asked whether you want to save the changes made to the template. The same prompt occurs when you save and close the current document. It is a final chance to either accept or reject the changes to the document template.

Updating A Document

The method of copying styles from the template back into existing documents is much simpler. To Update Document Styles With Template Styles:

Mouse

1. Open the document which needs updating 2. Click the FILE TAB and click on OPTIONS select ADD-INS. Select which add-in to manage from the drop down box near the bottom of the screen (templates) and click GO a dialog appears

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Advanced formatting

3. The name of the underlying document template should appear in the dialog. To copy the styles into the current document: 4. Click in the AUTOMATICALLY UPDATE DOCUMENT STYLES check-box 5. Click on OK to return to the document 6. The styles in the document will be updated and will continue to be updated automatically if any other changes are made to the template in future.

Defining styles automatically Using Autocorrect

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(Parte 9 de 10)

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